PURPOSE OF the duty of disclosure

1. KLEIST Legal Law Firm processes personal data about you in a number of situations. This happens, among other things, when we establish a client relationship and we provide counselling, or if you otherwise come into contact with us, e.g. as a party or witness in a case, if you apply for a job with us or visit our website.

2. We must generally ensure that you are informed if we process your personal data. However, in certain cases, we are prevented from complying with this duty of disclosure.

3. This notice contains information about KLEIST Legal Law Firm's processing of personal data, which you can read more about below.

4. DATA CONTROLLER

5. The legal entity responsible for the processing of personal data at KLEIST Legal Law Firm is:

6. KLEIST Legal Law Firm

7. CVR no.: 41157763
   Ehlersvej 11
   2900 Hellerup, Denmark

8. Phone: + 45 30188797

9. E-mail: info@kleistlegal.dk

10. PROCESSING OF PERSONAL DATA-

11. PROVISION OF SERVICES AND CLIENT MANAGEMENT

12. Purpose of processing

13. KLEIST Legal processes your personal data for the purpose of providing services and client administration.
    The purpose is to manage the client relationship, including client and case creation, invoicing, quality management and control, and to administer, manage and develop our business and services, as well as operate and maintain systems.

14. Registrants

15. Clients, employees of clients, parties and representatives.

16. Category of personal data: General personal data

17. Source: Data subject, Other parties and Public sources.

18. Processing period: The data is deleted after 11 years from the end of the calendar year in which it is collected.

19. Personal data

20. General personal data, including name, address, e-mail address, telephone number, and possibly social security number

21. Basis for processing

22. Processing is necessary for the performance of a contract to which the data subject is party or the implementation of measures taken at the request of the data subject prior to entering into a contract, cf. Article 6(1)(b) of the GDPR

23. The processing is necessary for compliance with a legal obligation to which the controller is subject, cf. Article 6(1)(b) of the GDPR

24. The legal obligations that are complied with are set out in section 10(1) of the Danish Act on Measures to Prevent Money Laundering and Terrorist Financing.

25. The processing is necessary for the controller or a third party to pursue a legitimate interest, unless the interests or fundamental rights and freedoms of the data subject which require the protection of personal data override such interests, in particular where the data subject is a child, cf. Article 6(1)(f) of the GDPR.   

26. The processing is based on the following legitimate interest: the legitimate interest is to enforce or defend the legal claim of our client

27. Categories of recipients

28. KLEIST Legal Law Firm discloses personal data to external suppliers, specific clients, counterparties, authorities and/or courts. The disclosure is made in order to comply with legal obligations and/or if it takes place as part of case management.

29. KLEIST Legal Advokatfirma utilises external suppliers, including bookkeepers and accountants, who may be provided with personal data in connection with their assistance to us. KLEIST Legal Advokatfirma enters into data processing agreements with external suppliers who process personal data on behalf of KLEIST Legal Advokatfirma to ensure the necessary security.

30. We do not transfer personal data to countries outside the EU/EEA.

31. Category of personal data: CPR number

32. Source: The data subject himself/herself.

33. Processing period: The data is deleted after 11 years from the end of the calendar year in which it was collected.

34. Personal data

35. CPR number (general personal data), including (...)

36. Basis for processing

37. The processing is necessary for the establishment, exercise or defence of legal claims or when courts act in their judicial capacity, cf. section 7(1) of the Danish Data Protection Act.

38. Categories of recipients

39. KLEIST Legal Advokatfirma discloses personal data to public authorities, courts, etc. where necessary to comply with legal obligations and/or as part of case processing.

40. KLEIST Legal Advokatfirma utilises external suppliers, including bookkeepers, accountants, etc. who may be provided with personal data in connection with their assistance to us. KLEIST Legal Advokatfirma enters into data processing agreements with external suppliers who process personal data on behalf of KLEIST Legal Advokatfirma to ensure the necessary security.

41. We do not transfer personal data to countries outside the EU/EEA.

42. YOUR RIGHTS AS A DATA SUBJECT

43. As a data subject, you have a number of basic rights. However, these rights may be limited, e.g. if the disclosure of information that you would otherwise be entitled to receive would violate the rights and freedoms of other persons.

44. Withdraw consent - To the extent that our processing of your personal data is based on your consent, you can withdraw your consent at any time. The withdrawal does not affect the lawfulness of the processing we have carried out prior to the withdrawal. To withdraw your consent to our processing of your personal data, please contact us.

45. 
    Right of access - As a general rule, you have the right to be informed whether KLEIST Legal Advokatfirma processes personal data about you, and if so, what personal data we process about you and how we process it, and to receive a copy thereof.  

46. Right to rectification - You have the right to have incorrect or incomplete personal data rectified. If the data has been disclosed to others, we ensure that the recipients are informed of the rectification if possible and lawful. 

47. Right to erasure - You may have the right to have the personal data KLEIST Legal Advokatfirma processes about you erased. If the data has been disclosed to others, we ensure that the recipients are informed of any erasure, if possible and lawful. 

48. Right to restriction of processing - You may have the right to have the processing of your personal data restricted so that the data is only stored by KLEIST Legal Advokatfirma. If the data is disclosed to others, we ensure that the recipients are informed of any restriction if possible and lawful. 

49. Right to transmit personal data ("data portability") - In certain cases, you have the right to obtain, in a structured, commonly used and machine-readable format, the personal data concerning you that you have provided to us and have it transferred to another controller.

50. Right to object to KLEIST Legal Law Firm's processing - In certain cases, you have the right to object to our processing of your data.

51. CHANGES TO THIS DUTY OF DISCLOSURE

52. Transparency is an ongoing responsibility, and we therefore continuously update our duty of disclosure. The disclosure was last updated on 5 May 2024 (05.05.2024).

53. CONTACT AND COMPLAINTS

54. If you wish to complain about KLEIST Legal Law Firm's processing of your personal data, please send an email with the details of your complaint to info@kleistlegal.dk. We will process the complaint and get back to you as soon as possible.

55. You also have the right to complain to the Danish Data Protection Agency:

56. The Danish Data Protection Agency
    Carl Jacobsens Vej 35
    2500 Valby, Denmark

57. Phone: + 45 33193200
    E-mail: dt@datatilsynet.dk

58. For further information on how to complain to the Danish Data Protection Agency, please refer to the Danish Data Protection Agency's website www.datatilsynet.dk.